EKU Archives - Photo Order Information

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University Archives - Photo Order Information

Photo Order Information

When ordering reproductions, please include image number and collection name, any published references, photocopies of the image (if available) and any other information that will assist in identifying the specific image you want. The intended use must be stated before order will be taken. Some material may not be available for copying due to restrictions. Photographic reproductions are sold for personal/reference use only and may not be displayed or published in any format without payment of appropriate fees. All responsibility for questions of copyright that may arise in copying and in use of the copies must be assumed by the user. All orders subject to shipping & handling charge of $5.00 minimum per order.

All checks should be made payable to Eastern Kentucky University and should be mailed to:
Eastern Kentucky University
University Archives
Library 126
521 Lancaster Ave.
Richmond, KY 40475

Image reproduction fees:

Print Size	Type of Print	Cost
5 × 7	Black & white print	$10.00
5 × 7	Additional prints (same image, size & order)	$7.00
8 × 10	Black & white print	$15.00
8 × 10	Additional prints (same image, size & order)	$10.00
2 × 2	35 mm slides (slide returned) - each slide	$10.00
2 × 2	35 mm slides (slide retained) - each slide	$20.00

Scans are available by e-mail or on disc (at 300 dpi as tif or jpg files) at a cost of $5.00 per scan plus any applicable fees. Scans will be e-mailed at no additional cost or sent on a CD at a cost of $5.00 per CD. Requests for scanned images are limited to 10 scans per month per patron. We will post 72 dpi jpg files on our website at no cost.

Above fees include all applicable taxes and are subject to change without notice. We cannot guarantee the quality of any image. All sales are final.

NOTE: Normal delivery time for all services is 6 weeks. Rush orders of five business days or less will be charged at double the normal rate. Payment in full is required before an order will be processed.

Photo Use Fee Schedule

All use of photographic reproductions from the collections of the Eastern Kentucky University Archives, except use for research/reference purposes or home display, are subject to the appropriate use fees as indicated below. A publication use fee is charged for publication or other commercial use of each image. Fees listed are for one-time, non-exclusive use. These fees are separate from, and in addition to, any other applicable photographic charges. Unless otherwise agreed, all photographic reproductions must be returned within 120 days of delivery. A copy of any publication using the image(s) shall be donated to the Archives. The photo contract must be completed and mailed with payment before any prints are made.

Publication use fee schedule:

If patron is:	in Kentucky	outside Kentucky
For use in offices, public spaces, restaurants, private galleries, and retail spaces:	$40.00/photo	$80.00/photo
In printed material: circulation/print run, less than 10,000 circulation/print run, 10,000 or more	$20.00/photo $50.00/photo	$40.00/photo $100.00/photo
In video, film, cd-rom, computer:	$80.00/photo	$160.00/photo
In print or television advertisement:	$90.00/photo	$180.00/photo
Other commercial use:	negotiable	negotiable
If patron is non-profit:	in Kentucky	outside Kentucky
For display or exhibit:	$20.00/photo	$40.00/photo
In printed material: circulation/print run, less than 10,000 circulation/print run, 10,000 or more	$15.00/photo $35.00/photo	$30.00/photo $70.00/photo
In video, film, cd-rom, computer:	$40.00/photo	$80.00/photo
In print or television advertisement:	$45.00/photo	$90.00/photo
Other commercial use:	negotiable	negotiable

Subsequent printings are normally charged at one-half the original fee but should be verified and permission granted beforehand. Filming or videotaping of images at our facilities will be charged at the rate of $100/hour for commercial use and $50/hour for non-profit* use. These charges are in addition to use fees. This service is permitted only at the discretion of the Archivist and research must be completed, images approved and appointments scheduled in advance of filming/videotaping sessions. News media will not be charged this fee if photo is for editorial use and is properly credited.

All photographic reproductions must carry the appropriate credit line with © logo where applicable. Other credit may be necessary, please check with a staff member. An example of proper credit line is:

© Eastern Kentucky University Archives.
* Non-profit refers to any individual, government agency or organization able to demonstrate not-for-profit status.

Approved by President's Administrative/Provost Council, May 29, 2002

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